Supports Airport Development Project Team and directors with project coordination of wide range of projects, from simple activities to more complex projects.  The Project Coordinator will assist Senior Project Managers and Project Managers in organizing construction procedures and ensure they are completed in a timely and effective manner. 

Project Coordinator responsibilities include perform various administrative and coordinating tasks. This position works closely with Project Managers to prepare and maintain project documentation, perform contract administration support, tracking and document control, and handling financial queries. 

In addition to administrative tasks required in project management, the coordinator will collaborate with clients and internal teams to deliver results and achieve project goals. 

JOB DUTIES
  • Coordinate collection of contractor payment estimates from construction coordinators and provide to MAC Finance and Airport Development project delivery staff.
  • Maintains appropriate databases for construction project management and reporting.
  • Manage Notice of Call for Bids process
  • Manage Service Disruption Calendar and notifications
  • Review, file, and record supporting construction project documents including general correspondence and project payment records
  • Ensure compliance with certified payroll reporting requirements for MAC projects by monitoring submissions in MAC’s eComply Software Tool. Collect and organize payroll reports, maintain accurate in-house filing for audit readiness, and coordinate with Finance during the annual Federal Grants audit.
  • Maintain and share Airport Development’s Project Reference Spreadsheet 
  • Reconcile Project Reference spreadsheet with approved Capital Improvement Program and amendments quarterly
  • Maintain, share, and post Airport Development’s Monthly Projects Update Spreadsheet
  • Present Airport Development’s Monthly Projects Update 
  • Establish digital project files for new projects
  • Enter Professional Service Agreements and Purchase Orders into the E1 accounting system  
  • Assist Project Managers to draft Commission action, Change Order, and Purchase Order memos.  
  • Distribute approved Change Order, Certificate of Substantial and Final Completions.
  • Take meeting minutes for weekly Project Coordination meetings and present information as needed to internal stakeholders.  
  • Assist the MAC Project Managers (PMs) with maintaining and updating their budget/cost reporting on CIP projects.  
  • Assist the MAC PMs with preparing their construction progress reports and status updates.  
  • Assist MAC Airport Development Staff with creating presentations. 
  • Schedule project related meetings with internal and/or external stakeholders.
MINIMUM REQUIREMENTS
  • Associate degree and two years of experience in project coordination in construction management field.   
  • In lieu of a degree, four years of experience in project coordination in construction management field.
  • Ability to make independent decisions and determinations.
  • Ability to prepare written and verbal reports and compose correspondence/memorandums that effectively portray the facts and support the intended goal/recommendation.
  • Ability to analyze data from a wide variety of sources.
  • Intermediate skill level using Docusign, Word, Excel, MS Project and Outlook
  • Ability to deal effectively with varying personalities and ability to establish/maintain effective working relationships.
DESIRABLE REQUIREMENTS
  • Knowledge/understanding of Minnesota and Federal prevailing wage laws. 
  • Knowledge/understanding of Construction Specifications Institute recommended practices.
  • Experience using JD Edwards and/or Oracle software applications.
  • Experience with construction consultants and/or contractors.
  • Bachelor's degree in construction management, architecture, engineering or a related field
  • Knowledge/understanding of contractual risk management/transfer, construction bonds and insurance.
Other Information:

This position provides an opportunity for on-site and remote work. MAC's remote work policy requires employees to be on-site three days of the week. Among the three on-site days, one of them must be either a Monday or a Friday and on Tuesdays, all employees are required to be onsite. 

Inquiries and Information

Company
Metropolitan Airports Commission